Admin Assistant / Personal Secretary (Arabic Speaking)

About the role

We are looking for a highly organized Admin Assistant / Personal Secretary to support senior management of an investment firm. The role combines executive administrative duties with personal assistance, requiring discretion and the ability to manage multiple priorities in a fast‑paced environment.

Key responsibilities

• Manage the Director’s calendar, appointments, meetings and daily schedule.
• Handle emails, phone calls, correspondence and follow‑ups on behalf of senior management.
• Coordinate internal and external meetings, business engagements and travel arrangements, including flights, hotels and detailed itineraries.
• Prepare reports, presentations, letters, agendas, minutes and other business documents.
• Maintain organized records, contracts and confidential documentation.
• Track pending tasks, approvals, documents and deadlines, and follow up with clients, investors, banks and partners.
• Support investment‑related administrative work and ensure confidentiality of all business and personal information.

Required profile

• Bachelor’s degree or equivalent qualification (preferred).
• Minimum 5 years of experience as a Personal Secretary, Executive Assistant or similar role supporting senior executives.
• Experience in an investment, financial services, real‑estate or family‑office environment is an advantage.
• Excellent written and verbal English communication skills.
• High level of professionalism, integrity and attention to detail.

Required skills

• Strong proficiency in Microsoft Office suite – Outlook, Word, Excel and PowerPoint.