Admin Officer – Fleet Management

About the role

The Admin Officer will support the Fleet Management team to ensure smooth and efficient operation of all fleet activities. This role focuses on maintaining accurate records, coordinating with internal and external partners, and providing administrative assistance to keep the fleet running reliably.

Key responsibilities

• Provide daily administrative support to the Fleet Manager and team.
• Maintain accurate records of fleet assets, insurance, licensing, and registration.
• Ensure compliance with regulatory requirements by keeping documentation up‑to‑date.
• Organise and manage files related to vehicle maintenance, repairs, and inspections.
• Monitor inventory levels of fleet‑related supplies such as fuel cards and maintenance tools.
• Order supplies as needed to keep the department fully stocked.
• Input data on fleet performance, usage, and expenses.
• Generate routine reports including fuel usage, maintenance schedules, and cost analysis.
• Liaise with service providers for fleet maintenance and repairs, verify invoices and process payments.
• Assist with dispatching vehicles and coordinate with drivers for routine inspections and maintenance schedules.

Required profile

• Higher diploma or Bachelor’s degree in Logistics.
• Good command of English.
• Minimum 3‑5 years of experience in fleet management, logistics, or a related field.

Required skills