Admin Officer

About the role

The Administrative Officer will provide comprehensive administrative support to the Operations leadership team, ensuring smooth day‑to‑day operations across the site. This role involves managing calendars, coordinating travel, and handling onboarding and security processes for staff, visitors and contractors.

Key responsibilities

• Manage calendars, schedule meetings, arrange travel and site visits for Operations leaders.
• Coordinate onboarding, gate passes, security clearances and site‑access requests for new hires, visitors and contractors.
• Support security‑related administrative tasks and liaise with Security and Facilities teams.
• Maintain document repositories as a single source of truth, applying version control and naming standards.
• Interact with Public Relations and Government Affairs for permits, documentation follow‑up and submissions.
• Assist with purchase requisitions, invoice tracking and coordination with Finance/Procurement.
• Handle office supplies, facility requests and general site administrative needs.
• Prepare basic reports, trackers and presentations on attendance, onboarding status and schedules.
• Ensure professional communication with internal departments and external stakeholders such as vendors and service providers.

Required profile

• Minimum 5 years of experience in administrative roles, preferably supporting operations or industrial/manufacturing environments.
• Experience coordinating site access, gate passes or security‑related administrative processes.
• Familiarity with public relations or government affairs documentation is a plus.
• Ability to handle confidential information with discretion and professionalism.
• Strong organisational skills and the capacity to work independently.

Required skills

• Microsoft Outlook
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams