Administration Assistant

About the role

The Administration Assistant will provide general administrative and secretarial support to the Engineering Facilities department in Dubai. The role focuses on routine office tasks, internal customer service and maintaining accurate records to ensure smooth departmental operations.

Key responsibilities

• Organise appointments, prepare documents and keep staff informed of daily schedules, meeting rooms and facility availability.
• Receive cash, prepare daily cash reports, highlight discrepancies and support billing and account reconciliation when required.
• Prepare and submit applications, government forms, permits and travel documents for employees.
• Maintain time‑keeping records, input sick leave, absence, overtime and assist in generating routine management reports.
• Compose and dispatch letters, memos and other correspondence; sort and distribute incoming mail.
• Handle document preparation tasks such as photocopying, collating, scanning, faxing, laminating and binding.
• Maintain an efficient filing system and ensure departmental logs and reports are up‑to‑date.
• Ensure office hardware (photocopier, telephone, fax) is operational and order stationery supplies as needed.

Required profile

• Basic computer proficiency with frequent use of standard office software.
• Strong attention to detail and ability to follow routine procedures accurately.
• Good interpersonal skills for routine interaction with internal departments.
• Ability to manage multiple simple tasks and maintain organized records.

Required skills

• Basic computer operation
• Photocopying and scanning
• Fax handling
• Document preparation (collating, binding, laminating)