Administration Officer – Aeropolitical Affairs (Arabic speaker)

About the role

The Administration Officer will support the Senior Vice President of Aeropolitical & Government Affairs, acting as the primary point of coordination for the SVP’s office. This role ensures smooth day‑to‑day operations, handling diary management, correspondence, visitor coordination, travel logistics and confidential records while interfacing with government authorities and senior external delegates.

Key responsibilities

• Manage the SVP’s daily calendar, schedule meetings and priority engagements with discretion.
• Prepare and organise briefing packs, background notes, agendas and presentations for key meetings.
• Screen, draft and manage incoming and outgoing correspondence, including emails, letters and official memos.
• Coordinate high‑level meetings, ministerial visits and official delegations, handling protocol, hospitality and logistics.
• Oversee travel arrangements – flights, hotels, visas, ground transport and itineraries.
• Process expense reports, purchase requisitions and budget‑related administrative tasks.
• Maintain official documents, reports, presentations and records with high accuracy.
• Maintain trackers and dashboards for departmental activities, deadlines and deliverables.
• Take and distribute accurate minutes of meetings, ensuring clear documentation of action items.

Required profile

• Bachelor’s degree in Business Administration, Office Management or a related discipline.
• 3–5 years of progressive experience in an executive secretarial or senior administrative role supporting C‑Suite or SVP‑level executives.
• Proven experience supporting senior leadership within government, aviation or large corporate environments.
• Advanced proficiency in English and Arabic (written and verbal) with exceptional communication skills.

Required skills