Administration Officer for Diving Operations

About the role

The Administration Officer will provide comprehensive administrative and coordination support to diving operations, ensuring efficient office management, seamless scheduling, and effective communication with internal and external stakeholders.

Key responsibilities

• Coordinate and manage diving schedules, avoiding conflicts and ensuring optimal planning.
• Arrange logistics for operational staff, including travel bookings, accommodation, and transportation.
• Serve as the primary point of contact for diving employees, handling inquiries and providing timely support.
• Manage general office administration such as filing, documentation, and record maintenance.
• Prepare reports, presentations, and meeting minutes as required.
• Coordinate meetings, including scheduling, agenda preparation, and logistical arrangements.
• Handle incoming calls and correspondence, directing them to appropriate stakeholders.
• Support site access processes, including gate passes and inductions.
• Maintain office supplies and ensure availability of administrative resources.
• Receive and assist visitors professionally, ensuring a positive experience.

Required profile

• Diploma or bachelor’s degree in business administration or a related field (preferred).
• Minimum 3–5 years of experience in an administrative or coordination role.
• Strong organizational and multitasking abilities with high attention to detail.
• Ability to handle changing priorities and work under pressure.
• Excellent written and verbal English; Arabic is an advantage.

Required skills

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).