Administration Officer

About the role

The Administration Officer will support the project team by managing office administration, personnel logistics and vendor coordination. This role ensures smooth day‑to‑day operations, enabling the project to be delivered safely, on time and within budget.

Key responsibilities

• Arrange travel, accommodation and transport for staff, and coordinate movements between headquarters, site and home country.
• Maintain administrative records, correspondence logs, filing systems and control access to sensitive documents.
• Manage vehicle allocation, driver schedules and logistics costs in line with approved budgets.
• Process invoices, verify receipts and support finance verification for admin services.
• Support document controllers with transmittals, courier handling and archiving.
• Track attendance, timesheets, leave balances and provide data for payroll and HR validation.
• Coordinate with vendors (transport, catering, cleaning, accommodation) and monitor service‑level compliance.
• Assist client audits, meetings and site visits, ensuring alignment with client procedures.

Required profile

• Strong organizational and coordination abilities.
• Attention to detail and ability to handle confidential information.
• Proactive approach to problem solving and cost control.
• Excellent communication skills for internal and external stakeholders.

Required skills

What we offer

• Opportunity to work on large‑scale energy and resources projects.
• Collaborative environment with global expertise.
• Professional development and career growth within a leading engineering firm.