Administration & Operations Coordinator / Office Administrator

About the role

Al Falah Facility Management LLC is seeking a motivated Administration & Operations Coordinator / Office Administrator to support multiple business areas in Abu Dhabi. The ideal candidate will have a strong work ethic, good communication skills, and the ability to quickly learn new systems and processes.

Key responsibilities

• Prepare, organize, maintain, and follow up on documents, records, reports, and correspondence.
• Prepare quotations and follow up with the concerned team.
• Coordinate between departments, employees, engineers, supervisors, and project teams.
• Prepare purchase orders and maintain supplier‑related documents.
• Support procurement activities and follow up with suppliers.
• Maintain staff attendance and leave records and coordinate with the concerned team.
• Assist project teams with documentation, follow‑ups, and progress tracking.
• Prepare Excel sheets, trackers, reports, and management documents.
• Schedule Planned Preventive Maintenance (PPM) tasks and maintain related records.
• Handle emails, phone calls, correspondence, and general office coordination.

Required profile

• Bachelor’s degree or Diploma in Business Administration, Finance, Accounting, Management, or a related field.
• 1–2 years of office administration experience, preferably in the UAE.
• Facility Management experience is an advantage.

Required skills

• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Willingness to learn ERP systems, Oracle, and document control systems.