Administration Specialist Associate

About the role

The Administration Specialist Associate provides essential administrative support to the Branch, working closely with the Office Manager and Accounting Department. This role ensures smooth day‑to‑day operations, accurate record‑keeping, and effective coordination with vendors and external service providers within an international banking environment.

Key responsibilities

• Assist the Office Manager with daily branch administration.
• Prepare purchase orders, payment documentation, and maintain administrative records in line with internal procedures.
• Support the Accounting Department by preparing, recording, and entering accounting and administrative entries.
• Maintain accurate procurement, accounting, and filing records.
• Coordinate with vendors, suppliers, service providers, and external authorities on administrative matters.
• Administer vendor contracts, office services, and procurement activities.
• Manage petty cash records and administrative expense documentation.
• Prepare reports, presentations, and other administrative documentation as required.
• Maintain office supplies, operational trackers, and other branch administrative records.
• Support internal and external audit requests by retrieving and organizing documentation.

Required profile

• 3‑5 years of experience in a similar administrative or accounting support role.
• Bachelor's degree or equivalent qualification.
• Basic knowledge of administrative, accounting, procurement, and document‑management processes.
• Familiarity with banking products and services is advantageous.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint