Administrative Assistant (Fixed Term)

About the role

The Administrative Assistant will provide high‑level support to senior leaders within Caterpillar's Europe, Africa, Middle East and Eurasia (EAME) Distribution division. This fixed‑term position ensures smooth day‑to‑day operations, enabling executives to focus on strategic initiatives.

Key responsibilities

• Partner closely with the Vice President and Directors to anticipate needs and deliver proactive administrative assistance.
• Manage complex calendars, schedule meetings, coordinate travel, and resolve conflicting priorities.
• Handle internal communications on behalf of executives, including announcements and stakeholder correspondence.
• Prepare meeting materials such as agendas, presentations, and supporting documents.
• Act as the primary liaison with partners, stakeholders, and internal teams, representing the executive office professionally.
• Route purchase requests to the appropriate leaders, ensuring verification with Procurement and Facilities teams.

Required profile

• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication, maintaining professionalism at all times.
• Proactive attitude, capable of anticipating executive needs and addressing challenges before they arise.
• Experience supporting senior leadership in a fast‑paced, multinational environment.

Required skills