Administrative Assistant

About the role

We are seeking a highly organized and proactive Administrative Assistant to support daily office operations in Jebel Ali. The role requires at least five years of UAE administrative experience and a valid UAE driving licence. You will work closely with internal teams, clients and suppliers to ensure smooth office functioning.

Key responsibilities

• Manage day-to-day administrative and office support activities
• Handle correspondence, emails, phone calls, and document filing
• Prepare reports, quotations, invoices, and official letters
• Coordinate meetings, appointments, and travel arrangements
• Maintain office supplies inventory and vendor coordination
• Assist HR and accounts departments with administrative tasks
• Maintain confidential records and company documents
• Liaise with government departments and service providers when required
• Support management with scheduling and operational coordination
• Drive for office‑related tasks, document submissions, and client visits as needed

Required profile

• Minimum 5 years of administrative experience in the UAE
• Valid UAE driving licence
• Bachelor’s degree or diploma in Business Administration or related field
• Strong communication skills in English (Arabic advantage)
• Familiarity with UAE office procedures and documentation
• Excellent organizational and multitasking abilities
• Ability to work independently and under pressure

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint