Administrative Assistant

About the role

The American University in the Emirates is looking for a highly organized Administrative Assistant to provide comprehensive support to its departments. You will ensure smooth day‑to‑day operations, facilitate communication among stakeholders, and help maintain accurate records in a dynamic academic environment.

Key responsibilities

• Provide administrative support to assigned departments, managing schedules, appointments, and calendars.
• Prepare correspondence, reports, presentations, and other documents.
• Organise and maintain electronic and physical filing systems and databases.
• Coordinate meetings, prepare agendas, record minutes and follow up on action items.
• Handle confidential information with discretion.
• Monitor office supplies and coordinate procurement requests.
• Serve as a point of contact for students, faculty, staff and external stakeholders.
• Assist in organising university events, workshops, seminars and meetings.

Required profile

• Bachelor’s degree in Business Administration, Management or a related field (preferred).
• 2‑4 years of administrative support experience, preferably in higher education or a corporate setting.
• Excellent organizational, time‑management and communication skills in English; Arabic is an advantage.
• High level of professionalism, integrity and ability to handle confidential matters.
• Ability to work independently and collaboratively within a team.

Required skills

• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft PowerPoint
• Proficiency in Microsoft Outlook