Administrative Assistant

About the role

The Administrative Assistant provides essential administrative and operational support to ensure smooth day‑to‑day office functioning. Working closely with internal teams, the role focuses on coordination, documentation, and record management while maintaining high standards of organization and efficiency.

Key responsibilities

• Manage daily administrative tasks, correspondence, and internal communications.
• Maintain accurate physical and digital records, files, and documentation.
• Prepare reports, letters, memos, and presentations as needed.
• Coordinate office supplies, vendor requests, and ensure facilities are well‑maintained.
• Support meeting arrangements, scheduling, and minute‑taking.
• Assist management and teams with operational requests, track approvals, and ensure timely closure.
• Facilitate onboarding documentation and liaise with IT, HR, and Finance for administrative support.
• Ensure compliance with filing policies, support audits, and help update SOPs.

Required profile

• Diploma or Bachelor’s degree in Business Administration or a related field.
• 2–4 years of experience in an administrative or office support role.
• Experience in corporate, hospitality, or semi‑government environments is a plus.
• Ability to handle confidential information with discretion.
• Flexible, proactive attitude and willingness to support additional tasks.

Required skills

• Strong organizational and time‑management abilities.
• Excellent written and verbal communication.
• Attention to detail and accuracy.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Capability to multitask in a fast‑paced environment.