Administrative Assistant

About the role

DHABI ENTERPRISES ESTABLISHMENT is looking for an Administrative Assistant to support daily office operations in its Dubai office. You will provide comprehensive administrative support to the marine chemicals and oil field supplies team, ensuring smooth communication and efficient document handling.

Key responsibilities

• Answer and direct phone calls, respond to emails, and greet visitors and clients professionally.
• Maintain and organize office files, records, and documentation including contracts, invoices, and correspondence.
• Prepare and format correspondence, reports, spreadsheets, and presentations as requested.
• Schedule appointments, meetings, and coordinate calendars for management and operations staff.
• Assist with data entry and ensure accuracy of information in company databases.
• Process incoming and outgoing mail, packages, and courier deliveries.
• Monitor office supply inventory and place orders as needed.
• Support basic bookkeeping tasks such as expense tracking, invoice filing, and payment follow‑up.
• Coordinate with internal departments including sales, logistics, and warehouse.
• Assist HR activities like scheduling interviews and maintaining employee records.
• Perform general clerical duties including photocopying, scanning, and filing while maintaining confidentiality.

Required profile

• High school diploma or equivalent; diploma or certificate in Business Administration preferred.
• Minimum 2 years of experience in an administrative, clerical, or office support role, preferably in trading, industrial products, or chemical supply environments.
• Good written and verbal communication skills in English; Arabic proficiency is an advantage.
• Strong organizational skills with attention to detail and ability to prioritize multiple tasks.
• Professional demeanor, reliable attendance, and ability to maintain confidentiality.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook