Administrative Assistant

About the role

We are seeking an experienced Administrative Assistant to support Asset Management, Contracts Management and Budget & Financial Controls functions.

Key responsibilities

• Maintain departmental records, trackers, dashboards and filing systems.
• Coordinate site visits, gate passes, schedules and follow‑up actions.
• Support contract administration, including SOW documentation, PR follow‑ups and contract trackers.
• Coordinate document approvals and maintain DocuSign workflows.
• Assist with monthly reporting, billing documentation and financial trackers.
• Maintain vendor and service provider documentation and compliance records.
• Prepare meeting minutes, reports, presentations and supporting documentation.
• Coordinate with internal teams, vendors, contractors and service providers.

Required profile

• Diploma or higher in Administration, Finance or a related field.
• Minimum 2 years of relevant administrative experience.
• Strong communication, organisation and attention to detail.
• Ability to manage multiple priorities and work within tight deadlines.

Required skills

• Proficiency in MS Office, especially Excel and PowerPoint.
• Experience with Microsoft Dynamics, MRI or similar ERP/CAFM systems.
• Familiarity with DocuSign workflows.