Administrative Assistant

About the role

We are seeking an organised, detail‑oriented Administrative Assistant to support daily business operations, client coordination, documentation, and internal administration. The ideal candidate is proactive, professional, and capable of managing multiple tasks while maintaining accurate records and meeting deadlines.

Key responsibilities

• Manage calendars, schedule meetings, coordinate appointments and maintain internal schedules.
• Prepare, organise and maintain client files, company documents, forms and internal records.
• Assist with company formation, licensing, visa applications, renewals and other administrative processes.
• Coordinate with UAE government authorities, free zones, service providers and internal team members as required.
• Track application statuses, document submissions, deadlines, renewals and outstanding requirements.
• Respond to routine client enquiries and follow up on pending documents and requests.
• Prepare quotations, invoices, reports, presentations and other administrative materials.
• Maintain digital filing systems, spreadsheets, CRM records and task trackers.
• Support expense tracking, office administration and general operational requirements.
• Identify administrative bottlenecks and help improve internal processes.

Required profile

• 1–3 years of experience in administration, office coordination, operations or a similar role.
• Strong organisational skills and attention to detail.
• Good written and verbal communication skills in English.
• Professional approach to handling confidential client and business information.
• Ability to work independently and take ownership of assigned tasks.

Required skills

• Proficiency in Microsoft Office or Google Workspace, particularly Excel or Google Sheets.
• Experience using a CRM, document management system or project management software.

What we offer

• A full‑time position based in Dubai.
• Exposure to UAE company formation, corporate services and business operations.
• Opportunities to develop administrative and operational expertise within a growing business.
• A professional environment with opportunities to take on broader responsibilities.