Administrative Assistant – Office Coordination

About the role

The Administration Assistant supports daily office operations for a specific region or function, ensuring smooth coordination of meetings, travel, and administrative tasks. This role works closely with managers and staff to maintain efficient workflows and uphold company standards.

Key responsibilities

• Coordinate and schedule meetings, conferences, and travel arrangements.
• Maintain manual and electronic filing systems for one or more individuals.
• Handle telephone calls, relay messages, and route inquiries to appropriate personnel.
• Process general administrative work such as timesheets, vacation requests, and supply requisitions.
• Photocopy, scan, and distribute mail and packages efficiently.
• Assist employees and managers with various administrative requests and special projects.

Required profile

• High School Diploma or equivalent.
• 3‑5 years of experience in an administrative assistant role.
• Excellent written and verbal communication skills.
• Strong organizational, multitasking, and attention‑to‑detail abilities.
• Ability to interact professionally with all levels of internal management, staff, and clients.

Required skills

• Advanced knowledge of Microsoft Office suite.
• Proficient operation of personal computers, printers, scanners, and other office equipment.