Administrative Assistant / Receptionist – Abu Dhabi

About the role

We are seeking a professional, organized, and welcoming Administrative Assistant / Receptionist to manage the reception area and provide daily administrative support at our Abu Dhabi branch. The role serves as the first point of contact for visitors, clients, and employees while ensuring smooth office operations.

Key responsibilities

• Welcome visitors and clients professionally and direct them to the appropriate person or department.
• Answer, screen, and transfer incoming telephone calls.
• Maintain a clean, organized, and presentable reception area.
• Schedule meetings, appointments, and conference room bookings.
• Receive, record, and distribute incoming documents, deliveries, and courier packages.
• Prepare letters, reports, forms, and other administrative documents.
• Maintain accurate electronic and physical filing systems.
• Monitor office supplies and coordinate replenishment when required.
• Provide administrative support to the Branch Manager and other departments.
• Maintain visitor records and support office access procedures.
• Assist with employee attendance records, leave forms, and basic HR documentation.
• Coordinate with the head office on administrative and operational matters.
• Handle company, employee, and client information with confidentiality.
• Perform other administrative and reception‑related duties as assigned by Management.

Required profile

• Diploma or bachelor’s degree in Business Administration or a related field.
• Previous experience as a Receptionist, Administrative Assistant, or similar role.
• Strong verbal and written communication skills in English; Arabic is an advantage.
• Professional appearance and a welcoming personality.
• Strong organizational, time‑management, and multitasking abilities.
• Attention to detail and problem‑solving skills.
• Previous UAE experience is preferred.
• Availability to work from the Abu Dhabi branch.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Outlook.
• Proficiency in Microsoft PowerPoint.