Administrative Assistant – Training & Consulting

About the role

The Administrative Assistant will support both the training and consulting divisions of Shafaq International Trading in Abu Dhabi. The role involves coordinating workshops, managing candidate registrations, and handling client communications to ensure smooth delivery of services.

Key responsibilities

• Coordinate workshops and training activities, including scheduling and venue arrangements.
• Manage candidate registration, payment follow‑up, exam logistics and preparation of training schedules.
• Maintain accurate files, documentation and inventory of training materials and books.
• Arrange accommodation and hotel reservations for participants.
• Respond to inquiries from candidates, partner companies and consulting clients.
• Follow up on consultancy registration with government entities and corporate partners.
• Assist with Requests for Proposals, proposal preparation and delivery of consulting deliverables.
• Generate regular activity reports for both training and consulting functions.

Required profile

• Fluent in English and Arabic, both spoken and written.
• Strong organizational abilities and attention to detail.
• Excellent communication skills for interacting with candidates, partners and clients.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.