Administrative Coordinator

About the role

The Reception & Admin Coordinator provides efficient administrative and operational support to ensure smooth day‑to‑day office functions at Elsewedy Electric.

Key responsibilities

• Oversee daily office operations, including maintenance, supplies, utilities, and facility coordination.
• Supervise office support staff such as office assistants, drivers, and other personnel.
• Manage travel arrangements, including flight bookings, hotel reservations, and visa processing for employees and visitors.
• Administer company vehicle operations, including fuel card management and registration renewals.
• Maintain and monitor office asset inventory with accurate records.
• Coordinate with procurement and finance on purchase requests, petty cash, and vendor payments.
• Handle travel coordination for local and international business trips for employees and VIP guests.
• Ensure compliance with company policies and UAE regulations for all administrative processes.
• Greet visitors, manage front‑desk operations, and maintain visitor logs.
• Answer, screen, and direct incoming calls and emails, and coordinate meeting room bookings.

Required profile

• Bachelor’s degree in Business Administration, Management, or a related field.
• 2‑4 years of experience in administration or office management, preferably in a multinational or industrial environment.
• Professional written and verbal English proficiency.

Required skills

• Microsoft Office