Administrative Executive

About the role

The Administrative Executive will ensure the smooth functioning of the corporate office by overseeing daily operations, managing facilities, and providing comprehensive support to multiple departments. This role is pivotal in maintaining an organized, efficient, and welcoming workplace for employees, visitors, and partners.

Key responsibilities

• Oversee daily office operations, including cleanliness, meeting‑room scheduling, and visitor reception.
• Monitor, order, and distribute office supplies, pantry items, and printed materials while maintaining accurate budget and inventory records.
• Maintain systematic digital and physical filing systems for trade licences, corporate agreements, vehicle registrations, and employee‑related records.
• Assist the HR team with preparation and processing of employee documentation.
• Liaise with maintenance contractors, utilities, internet providers, and building management to resolve facilities issues promptly.
• Coordinate travel arrangements, hotel bookings, flight itineraries, and transportation for executives, international recruits, and corporate visitors.
• Provide administrative support to Operations, HR, and Finance by preparing petty‑cash summaries, formatting internal memos, and handling courier dispatches.

Required profile

• Proven experience in office administration or a similar support role.
• Strong organizational abilities and attention to detail.
• Excellent communication skills for interacting with internal teams and external partners.
• Ability to multitask and prioritize tasks in a fast‑paced environment.

Required skills

What we offer

• Opportunity to work in a dynamic corporate environment.
• Exposure to cross‑functional teams including Operations, HR, and Finance.
• Professional development and growth prospects.