Assistant Registrar

About the role

The Assistant Registrar supports the Registrar Office in maintaining accurate academic records, processing grades, and ensuring compliance with university policies. This full‑time position works closely with faculty, staff, and students to deliver high‑quality registration and transcript services.

Key responsibilities

• Develop and enforce procedures for maintaining student academic records and grade entry.
• Produce timely grade reports, transcripts, enrollment verifications, and data reports for internal and external stakeholders.
• Coordinate audit reports and quality‑assurance checks to verify credit hours, fees, and other critical information.
• Establish security protocols for paper, microfiche, and electronic records to prevent unauthorized access.
• Oversee transcript fee collection, documentation, and reconciliation in collaboration with Internal Audit and the Bursar.
• Report enrollment data to the National Student Clearinghouse and resolve related discrepancies.
• Develop and document registration policies, manage class schedule building, and support registration services.
• Process withdrawals, cancellations, instructor drops, and prerequisite drops while monitoring student satisfaction.
• Provide training on academic policies, class schedule building, and university information systems.

Required profile

• Bachelor’s degree in Business Administration, Education Management, or a related field.
• Experience in academic records administration or a similar higher‑education environment.
• Strong attention to detail and ability to work accurately under tight deadlines.
• Excellent communication skills for interacting with students, faculty, and external agencies.

Required skills

• Proficiency with university student information systems and records‑management software.