Bid Coordinator – Rail & Public Transport

About the role

The Bid Coordinator supports the end‑to‑end tender process for rail and public transport projects. You will ensure that all documentation is accurate, deadlines are met, and internal teams work together smoothly.

Key responsibilities

• Manage tender documentation and maintain document control using SharePoint.
• Coordinate inputs from technical, commercial, legal, procurement, and finance teams.
• Track bid timelines, submission deadlines, and overall tender activities.
• Organise kick‑off, progress and review meetings, including agendas, minutes and action tracking.
• Maintain clarification registers, bid calendars and submission checklists.
• Support compliance by ensuring required documents are complete, accurate and correctly formatted.
• Coordinate with internal and external stakeholders for administrative paperwork, agreements, invoices and payments.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Office Management, Project Administration or a related field.
• 2–5 years of experience in bid administration, tender coordination, document control or project administration.
• Strong proficiency in Microsoft Office; SharePoint experience is essential.
• Excellent organisational skills with high attention to detail.
• Strong communication and relationship‑building abilities.
• Ability to work effectively in a fast‑paced, multicultural project environment.
• Resilient, proactive and capable of managing multiple priorities.
• Fluent in English.

Required skills

• Microsoft Office
• SharePoint