Crewing Assistant

About the role

Astro Offshore is looking for a proactive and detail‑oriented Crewing Assistant to support the day‑to‑day operations of its Crewing Department. The role involves coordinating crew documentation, visas, travel, medical and training bookings, and providing comprehensive administrative support for crew management on offshore vessels.

Key responsibilities

• Provide full administrative support to the Crewing Department for all crew management activities.
• Maintain and vet crew documents, working closely with the Manning agent.
• Manage a user‑friendly document control system for recording and tracking.
• Coordinate crew visas, entry/exit permits, and travel arrangements for sign‑on and sign‑off.
• Handle medical and training bookings for seafarers.
• Process crew flag endorsements for jurisdictions such as Singapore, Marshall Islands, Panama, etc.
• Check incoming invoices, raise purchase orders, and liaise with the Accounts department.
• Arrange delivery of crew documents and certificates to vessels.
• Liaise with other departments as required and perform ad‑hoc crewing tasks.

Required profile

• Minimum two years of crewing experience in the marine or oil‑and‑gas sector.
• Prior exposure to crew matters in the Middle East is an advantage.
• Bachelor’s degree or equivalent undergraduate qualification.
• Strong organisational abilities, attention to detail and ability to work under pressure.
• Excellent written and spoken English communication skills.

Required skills

• Strong knowledge of MLC 2006, STCW and relevant Flag State requirements.
• Experience with crew flag endorsement applications and visa processing.
• Proficiency in using accounting software for invoice verification and PO creation.