Document Controller

About the role

The Document Controller will provide comprehensive administrative and executive support to senior management while ensuring the efficient management, control, organization, and distribution of company and project documentation. This position requires a highly organized, detail‑oriented individual who can handle confidential information, coordinate with multiple stakeholders, and maintain accurate document records.

Key responsibilities

• Establish and maintain an effective document control and filing system for electronic and hard‑copy documents.
• Receive, register, classify, track, distribute, and archive documents in line with company procedures.
• Maintain accurate registers, logs, trackers, revision histories, and status reports.
• Ensure documents are properly identified, version‑controlled, and accessible to authorized personnel.
• Coordinate circulation, review, approval, and submission of documents among management, internal departments, consultants, contractors, and external stakeholders.
• Handle confidential and sensitive documents securely.
• Provide high‑level administrative support to the assigned Director/Executive, including calendar management, meeting coordination, and travel arrangements.
• Prepare meeting agendas, minutes, action trackers, presentations, reports, and business correspondence.

Required profile

• Bachelor’s degree in Business Administration, Management, Information Management or a related field.
• 3–5 years of relevant experience in document control, executive assistance, administration or a similar role.
• Previous experience in construction, contracting or real‑estate projects is preferred.

Required skills

• Microsoft Word
• EDMS (Electronic Document Management System)
• Aconex
• Procore
• SharePoint
• Microsoft PowerPoint
• Outlook
• Microsoft Excel
• General Microsoft Office suite
• Document management systems