Document Controller & Secretary (Construction Projects)

About the role

We are looking for a proactive and detail‑oriented Document Controller & Secretary to manage project documentation and provide administrative support for our construction and engineering projects.

Key responsibilities

• Maintain and control all project documents, including drawings, submittals, approvals, reports and correspondence.
• Establish and update document control registers and filing systems, ensuring proper numbering, tracking, distribution and archiving.
• Monitor document revisions and keep records up‑to‑date.
• Coordinate document submissions to clients, consultants, contractors and authorities.
• Prepare, format and distribute project reports, letters and meeting minutes.
• Manage incoming and outgoing correspondence and maintain office records.
• Provide secretarial support to project and management teams, including scheduling meetings and coordinating logistics.
• Ensure confidentiality and compliance with company document control procedures.

Required profile

• Diploma or bachelor's degree in business administration, office management or a related field.
• Minimum 4 years of experience as a document controller, secretary or administrative coordinator, preferably in construction or engineering environments.
• Strong organizational and time‑management abilities.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with electronic document management systems (EDMS).

What we offer

• Dynamic and growing organization with a collaborative environment.
• Opportunities for career growth and skill development.
• Involvement in high‑profile projects across multiple sectors.