Executive Administrator, Administration and Operations

About the role

New York University Abu Dhabi is seeking an Executive Administrator to support the Assistant Provost of Academic Administration, Resource Planning, and Implementation. The role provides comprehensive administrative and organizational assistance to senior academic leadership, ensuring smooth operations across the Abu Dhabi and New York campuses.

Key responsibilities

• Provide high‑level administrative support to the Vice Provost and the Office of the Provost, including occasional assistance to Nobel Laureates and senior academic leaders.
• Manage complex calendars, schedule meetings, and coordinate domestic and international travel itineraries.
• Facilitate communication and engagement with external stakeholders, partners, and community members.
• Coordinate cross‑campus initiatives between Abu Dhabi and New York offices, preparing correspondence, minutes, and action‑item tracking.
• Process expenses, reimbursements, and procurement activities in line with university policies.
• Maintain office supplies, handle mail and deliveries, and ensure day‑to‑day operational efficiency.
• Support departmental projects by organizing materials, tracking progress, and preparing reports.

Required profile

• Demonstrated experience in executive administration or senior office support within a higher‑education or research environment.
• Excellent organizational skills with the ability to manage multiple priorities and confidential information.
• Strong written and verbal communication abilities for internal and external liaison.
• Proven ability to work collaboratively across diverse teams and cultural contexts.

Required skills