Executive Administrator

About the role

We are seeking an Executive Administrator to support our logistics and supply chain operations in the United Arab Emirates. The role involves managing purchase orders, invoices, shipping documents, and coordinating with suppliers and logistics partners.

Key responsibilities

• Prepare and manage purchase orders, invoices, shipping documents, and delivery schedules.
• Track shipments, monitor import/export documentation, and follow up on pending matters.
• Coordinate with suppliers, customers, logistics companies, banks, and internal departments.
• Prepare reports, presentations, and meeting documentation for management.

Required profile

• 3–5 years of experience in administration, executive support, logistics coordination or procurement.
• Strong organizational, time‑management and communication skills in English; Arabic is an advantage.
• Ability to handle confidential information with discretion and work independently in a fast‑paced environment.

Required skills

• Import export documentation
• Spreadsheets (Excel)
• Word processing (Word)
• Presentation software (PowerPoint)
• Office software (Microsoft Office, Outlook)
• CRM systems
• Basic database handling
• Shipment tracking
• Purchase orders
• Invoices
• Shipping documents
• Delivery schedules
• Logistics processes