Executive Assistant – CEO and Executive Committee

About the role

A highly organized, proactive and resourceful Executive Assistant is sought to provide comprehensive support to the CEO and members of the Executive Committee (ComEx) in Dubai. The role covers calendar management, travel coordination, meeting and event organization, and a wide range of administrative and personal tasks, acting as a trusted point of contact for the executives.

Key responsibilities

• Manage the CEO's and ComEx members' calendars, appointments and schedules, and prepare documents, reports and presentations for Executive Committee meetings
• Follow up on key actions, deadlines and priorities with relevant stakeholders
• Plan business travel, including flights, accommodation and transport, and prepare detailed itineraries
• Coordinate corporate events, executive meetings and off-site gatherings, including venue, invitations, catering and on-site coordination
• Act as a key point of contact between executives, internal teams and external stakeholders, and handle sensitive information with strict confidentiality

Required profile

• Proven experience as an Executive Assistant or in a comparable executive support role, preferably supporting a CEO, senior executives or an Executive Committee
• Experience coordinating business travel, executive meetings and corporate events
• Fluency in both English and French
• High degree of discretion, integrity and professionalism

Required skills

• Exceptional organizational, planning and time-management skills
• Excellent written and verbal communication and interpersonal skills
• Proficiency in Microsoft Office: Word, Excel, PowerPoint and Outlook