Executive Assistant (HR & Operations)

About the role

A hands-on Executive Assistant is sought to work directly with the Founder & CEO, managing executive assistance, business coordination, office administration and HR operations. The role covers coordinating daily operations, recruitment, onboarding, UAE labour law compliance and vendor management, with a focus on keeping the CEO's day-to-day administrative workload low.

Key responsibilities

• Manage the CEO's calendar, meetings, briefings, minutes and business travel, and follow up on action items
• Coordinate daily operations across teams, weekly management meetings and operational dashboards
• Run recruitment, onboarding, offboarding and employee records, and coordinate payroll inputs and insurance with Finance
• Handle UAE labour law compliance: contracts, visas, work permits, Emirates ID, leave balances and end-of-service benefits
• Manage office administration, vendors, petty cash and corporate records
• Prepare weekly reports and maintain management action trackers

Required profile

• 5-8 years of experience in executive assistance, business administration, HR operations or office management
• Previous support of a Founder, CEO or senior management team strongly preferred
• Bachelor's degree in Business Administration, HR or Management; MBA or HR qualification an advantage
• Practical knowledge of UAE employment processes and UAE Labour Law

Required skills

• Strong MS Office, especially Excel, Word and PowerPoint
• Familiarity with HRMS and payroll coordination; CRM such as Salesforce is an advantage
• Excellent written and verbal communication, discretion and ability to work independently