Executive Assistant II

About the role

We are seeking a highly organized and adaptable Executive Assistant to provide comprehensive support to our senior leadership team. The ideal candidate will excel in managing multiple C‑suites and their priorities, demonstrating strong communication skills, and maintaining composure in high‑pressure situations.

Key responsibilities

• Manage complex calendars, schedule meetings, and coordinate detailed travel arrangements efficiently.
• Prioritize and manage multiple tasks and projects with meticulous attention to detail.
• Prepare reports, documents, and presentations for town halls, meetings, and summits.
• Build and maintain strong relationships with internal teams, external partners, and stakeholders.
• Handle sensitive and confidential information with discretion and emotional maturity.
• Anticipate executives’ needs, thinking two steps ahead to provide proactive support.
• Resolve issues swiftly by thinking on your feet while maintaining composure under pressure.
• Utilize G‑Suite applications (Google Calendar, Docs, Sheets, Slides) to enhance productivity and collaboration.
• Identify opportunities to improve processes and propose innovative solutions.
• Support the executive team with ad‑hoc projects, events, and operational tasks, including event management.

Required profile

• Proven experience as an Executive Assistant or in a similar role supporting C‑suite management.
• Exceptional organizational and multitasking abilities.
• Strong interpersonal and written/verbal communication skills.
• Ability to work independently with a proactive attitude and thrive in a team environment.
• Demonstrated emotional intelligence and discretion in handling confidential matters.
• Proficiency in G‑Suite and other office productivity tools.
• Flexible, adaptable, and capable of maintaining composure in a fast‑paced environment.