Executive Assistant

About the role

The Executive Assistant will serve as the primary liaison for the Chairman and senior leadership, ensuring seamless coordination of schedules, communications, and documentation. This role demands high discretion, strong organizational abilities, and the capacity to manage multiple priorities in a fast‑paced environment.

Key responsibilities

• Act as the main point of contact for the Chairman with internal and external stakeholders.
• Manage and coordinate the Chairman’s calendar, meetings, appointments, and travel logistics.
• Prepare agendas, briefing materials, presentations, and supporting documents for meetings.
• Attend meetings, record minutes, track action items, and ensure timely follow‑up.
• Handle correspondence, emails, and document flow on behalf of the Chairman.
• Maintain structured digital and physical filing systems.
• Coordinate meetings, workshops, and leadership sessions for the Senior Management Office.
• Support scheduling, documentation, and reporting for senior leadership.
• Assist in preparing executive presentations, reports, and summaries.
• Facilitate communication between senior leadership and internal teams, tracking commitments and cross‑functional initiatives.

Required profile

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• 2‑5 years of experience supporting C‑level executives, a Chairman, or senior leadership.
• Demonstrated ability to handle confidential information with discretion.
• Strong attention to detail and accuracy in documentation and data entry.

Required skills

• Microsoft Office
• Google Workspace
• Office productivity tools