Executive Assistant

About the role

The Executive Assistant provides end‑to‑end support for senior leadership meetings, working closely with the Director of the Leadership Office and the Executive Operations Stream Lead. The role ensures that meeting agendas, materials, minutes and follow‑up actions are prepared, documented and circulated accurately and on time.

Key responsibilities

• Lead agenda preparation by gathering strategic priorities from the Director of Leadership Office and Sector Executive Directors.
• Orchestrate development and review of meeting materials with senior stakeholders.
• Coordinate scheduling and advanced distribution of meeting documents to requestors and attendees.
• Attend internal and external leadership meetings, capturing minutes, key discussions, decisions and action items.
• Prepare structured minutes of meetings (MoMs) using approved templates and obtain manager validation before circulation.
• Maintain organized, up‑to‑date records of MoMs, decisions and supporting documents as custodian of institutional memory.
• Share meeting‑related intelligence with business partners and support teams to enable downstream workflows.

Required profile

• Minimum 5 years of experience in executive support or senior‑level meeting documentation.
• Exceptional attention to detail and ability to capture discussions objectively.
• Strong organizational skills with the capacity to manage multiple meetings and documentation timelines.
• Proven ability to handle confidential information with discretion.
• Comfortable operating in fast‑paced, multi‑stakeholder, senior‑facing environments.
• Fluent in English and Arabic, both written and verbal.

Required skills