Executive Assistant

About the role

We are looking for an Executive Assistant to provide comprehensive executive and administrative support to senior leadership. The role involves managing calendars, coordinating meetings, handling confidential communications, and ensuring smooth day‑to‑day business operations.

Key responsibilities

• Manage the executive’s calendar, appointments, meetings and daily schedule, prioritising competing commitments.
• Screen and manage emails, calls and correspondence on behalf of the executive.
• Prepare briefing materials, agendas, presentations and background information for meetings.
• Schedule internal and external meetings, prepare agendas and supporting documents, record minutes and track action items.
• Coordinate board, leadership and executive events.
• Arrange domestic and international travel, including flights, accommodation, visas, transportation and detailed itineraries.
• Process travel‑related expenses and reimbursements.
• Prepare business presentations, reports, proposals and executive correspondence; maintain organized records and confidential filing systems.
• Act as primary point of contact between the executive and internal/external stakeholders, ensuring timely communication and follow‑up.
• Support monitoring of strategic projects, track milestones and coordinate with cross‑functional teams.
• Manage office administrative activities, vendor relationships and support event planning and executive visits.
• Handle highly confidential information with discretion and ensure compliance with company policies.
• Anticipate executive needs, resolve administrative issues proactively and recommend process improvements.

Required profile

• Proven ability to manage complex schedules and multiple priorities.
• Strong organisational and attention‑to‑detail skills.
• Discretion in handling confidential business information.
• Proactive problem‑solver with a service‑oriented mindset.
• Excellent written communication and documentation skills.
• Ability to work effectively with senior leaders, cross‑functional teams and external partners.

Required skills