Executive Assistant

About the role

The Executive Assistant supports the Senior Executive Assistant in providing efficient and professional administrative and executive support to the Managing Directors (MDs). Reporting directly to the Senior EA, the role covers day-to-day diary management, meeting coordination, business travel arrangements and general administrative duties. The position is full-time and based in Dubai.

Key responsibilities

• Support the Senior EA with the day-to-day management and coordination of the MDs' calendars, meetings and appointments.
• Assist with business travel arrangements, including flights, accommodation, transport and itinerary preparation.
• Coordinate internal and external meetings, including scheduling, preparing meeting materials and managing logistics.
• Assist with correspondence, emails and meeting invitations as directed by the Senior EA.
• Provide general administrative support such as document preparation, filing, data entry and record keeping.
• Support the coordination of business events, conferences and corporate engagements.
• Liaise with internal teams and external stakeholders to ensure smooth communication.
• Help track outstanding tasks, follow up on action items and ensure deadlines are met.
• Maintain confidentiality and discretion with sensitive business information.
• Carry out ad-hoc administrative duties and projects as directed.

Required profile

• Previous experience in an administrative, assistant or junior executive support role is preferred.
• Highly organised, proactive and detail-oriented, able to manage multiple tasks in a fast-paced environment.
• High level of professionalism, discretion and confidentiality.
• Flexibility is essential, and the ability to work as part of a team and follow the Senior EA's direction.

Required skills

• Strong organisational and time management skills with excellent attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint and Outlook).
• Ability to multitask, prioritise workloads and adapt to changing schedules.