Executive Assistant (Mandarin Speaking) – Dubai

About the role

We are looking for a highly organized Executive Assistant who is fluent in Mandarin to support our General Manager across two Dubai offices. The role bridges daily operations, HR coordination, and international communication with teams in New Zealand and the United Kingdom.

Key responsibilities

• Provide day‑to‑day administrative and operational support to the General Manager.
• Coordinate internal communication between Dubai offices and overseas headquarters (NZ & UK).
• Assist HR teams with onboarding, documentation, attendance tracking, and employee records.
• Support recruitment processes, including interview scheduling and candidate coordination.
• Manage office administration tasks such as vendor coordination, supplies, and basic facilities management.
• Prepare reports, presentations, and internal documents as required.
• Ensure compliance with company policies and local UAE regulations.
• Organise internal meetings, events, and staff communications.

Required profile

• Bachelor’s degree or equivalent experience.
• Minimum 2 years of experience in administrative, HR coordination, or assistant roles.
• Excellent communication skills in English and Chinese (Mandarin).
• Ability to work across time zones and coordinate with international teams.
• High level of discretion and professionalism.

Required skills

• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Word.
• Proficiency in Microsoft PowerPoint.

What we offer

• Visa sponsorship.
• Medical insurance.
• Performance bonus.
• Work‑from‑home option on Fridays.