Executive Assistant & Office Manager – Regional Hub

About the role

We are seeking an Executive Assistant and Office Manager to provide high‑level support to the MEEA Executive team while overseeing all office administration across our Middle East and Eastern Asia regional hub. The role ensures seamless execution of executive priorities, efficient office operations, and strong stakeholder engagement.

Key responsibilities

• Coordinate leadership meetings, prepare agendas, briefing materials, take minutes and follow up on actions.
• Track regional initiatives, support board material preparation and strategic presentations.
• Manage office and administrative budgets, monitor expenditures, and coordinate procurement with relevant teams.
• Serve as primary point of contact for the CEO, handling high‑level communications, VIP visits, and executive engagements.
• Oversee day‑to‑day office operations, facilities, supplies, vendor relationships and ensure consistent documentation standards.
• Support recruitment, onboarding and HR‑related activities for the regional team.

Required profile

• Degree or Diploma in Business Management, Administration or related field (MBA desirable).
• Proven experience in administrative and executive support roles, preferably within the rail or transportation industry.
• Fluent English with excellent written and verbal communication skills.
• Strong organizational abilities and attention to confidentiality.

Required skills

• Microsoft Office Suite (Word, Excel, PowerPoint).

What we offer

• Permanent contract with a dynamic, multinational environment.
• Opportunity to work at a regional hub supporting senior leadership.
• Professional development within the transport sector.