Executive Assistant – People & Intellectual Capital Group

About the role

The People & Intellectual Capital Group (PICG) is seeking a proactive Executive Assistant to support the Group Head. You will ensure smooth daily operations, manage schedules, and act as a liaison between internal teams and external partners.

Key responsibilities

• Organise meetings, appointments and discussions, maintaining internal discipline of the Group Head’s office.
• Prepare and distribute the daily schedule of meetings, appointments and engagements.
• Coordinate travel arrangements, hotel bookings and stationery requests, liaising with procurement and admin units.
• Mediate between stakeholders, including end‑users, admin staff and external vendors on administrative matters.
• Track and follow up on requests logged with the Admin Helpdesk, Technology Helpdesk and CAD for maintenance, access administration, hardware purchases and expense reimbursements.
• Process staff reimbursements and claims in line with company policy.
• Assist with onboarding new joiners within the PICG.

Required profile

• High level of maturity and strong communication skills to balance stakeholder expectations.
• Excellent interpersonal abilities with a good command of English.
• Ability to manage stressful and time‑critical situations.
• Comfortable working under pressure and handling sensitive information.
• Understanding of HR systems and procedures.

Required skills

• Microsoft Office (Word, Excel, PowerPoint)
• Outlook email and calendar management