Executive Assistant – Senior Leadership Support

About the role

The Executive Assistant provides comprehensive administrative support to senior leadership, ensuring smooth day‑to‑day operations and enabling effective decision‑making. This role acts as a trusted partner, handling confidential communications, managing complex schedules, and coordinating high‑impact meetings and events.

Key responsibilities

• Manage the executive’s calendar, appointments, and daily schedule, prioritising competing commitments.
• Screen and handle emails, calls, and correspondence on behalf of the executive.
• Prepare briefing materials, agendas, presentations, and background information for meetings.
• Coordinate internal and external meetings, record minutes, and track action items.
• Arrange domestic and international travel, including flights, accommodation, visas, and itineraries.
• Process travel‑related expenses and reimbursements.
• Draft business presentations, reports, proposals, and executive correspondence.
• Maintain organized, confidential filing systems and documentation.
• Serve as primary point of contact between the executive and internal/external stakeholders.
• Support monitoring of strategic projects, tracking milestones and deliverables.
• Oversee office administrative activities, vendor coordination, and event planning as needed.
• Handle highly confidential information with discretion and ensure compliance with company policies.

Required profile

• Demonstrated ability to manage multiple priorities in a fast‑paced environment.
• Strong attention to detail and commitment to confidentiality.
• Proactive problem‑solver with excellent organizational skills.
• Effective communication and stakeholder management abilities.

Required skills

What we offer

• Opportunity to work closely with senior leadership.
• Dynamic, professional environment with exposure to high‑level strategic initiatives.