Executive Assistant to CEO

About the role

The Executive Assistant to the Chief Executive Officer provides high‑level administrative support to the CEO, ensuring efficient management of time, communications, and strategic initiatives. This senior role demands discretion, strong organisational abilities, and the capacity to handle a broad range of responsibilities in a fast‑paced environment.

Key responsibilities

• Manage the CEO’s calendar, schedule appointments, and coordinate meetings and travel arrangements.
• Handle incoming and outgoing communications, including emails, phone calls, and written correspondence on behalf of the CEO.
• Prepare meeting agendas, gather supporting documents, and take minutes when required.
• Organise and maintain important documents, files, and records for quick access.
• Conduct research and provide concise briefs on various topics as needed.
• Act as a liaison between the CEO and internal teams, clients, and external partners.
• Track expenses, prepare expense reports, and ensure compliance with budget guidelines.
• Support special projects, events, conferences, and site visits as assigned.

Required profile

• Minimum 3–5 years of experience in an executive support or senior administrative role.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Excellent organisational, time‑management, and multitasking skills.
• Strong written and verbal communication abilities.
• Proactive attitude with a focus on delivering high‑quality support.

Required skills