Executive Assistant to CEO

About the role

The Executive Assistant to the CEO provides day-to-day executive support in a one-on-one relationship with the CEO and is the main point of contact for internal and external stakeholders on all matters relating to the CEO's Office. The role keeps the CEO's agenda, communications, follow-ups and information flow running smoothly, using AI and digital tools to work faster with fewer manual steps and higher quality. It also acts as a liaison to the board and senior management, supports executive outreach and special projects.

Key responsibilities

• Anticipate the CEO's needs and priorities and bring together the right people, information and resources early.
• Prepare the CEO for meetings: agendas, briefing notes and supporting material, including the quarterly Board and monthly business review meetings; take accurate minutes and track every action item to closure with owners and due dates.
• Use AI and digital tools to improve speed and quality: draft emails, meeting briefs, summaries, minutes, presentations and reports, automate repetitive tasks, review AI-generated output for accuracy and protect confidential information in line with IT and data policy.
• Bridge communication between the CEO and internal departments, building credibility and trust with senior management and adapting communication to the CEO's preferred style.
• Act as the CEO's representative and ambassador to board members, external partners and other contacts.
• Summarise operational and financial data into clear insights for the CEO, working with the Data Analytics team and AI tools.
• Support independent projects from start to finish and coordinate projects managed by others, tracking progress and reporting to the CEO.
• Manage the CEO's calendar, travel, communication and records with the CEO Office Manager, keeping sensitive information confidential.

Required profile

• Minimum of 5 years of related experience as an Executive Assistant or in a CEO/senior-leadership office, or a combination of experience and education covering all aspects of the position.
• Demonstrated experience using AI tools in day-to-day work.