Executive Assistant to Chief Executive

About the role

The Executive Assistant provides high‑level administrative and strategic support to the Chief, ensuring smooth daily operations, effective calendar management and seamless coordination with internal and external stakeholders. Acting as a trusted gatekeeper and communication bridge, the EA enables the Chief to focus on business priorities and executive decision‑making.

Key responsibilities

• Manage the Chief’s complex calendar, schedule meetings, prepare agendas and briefing packs, and resolve conflicts proactively.
• Serve as the first point of contact for communications, screen and prioritize emails, calls and meeting requests, and liaise with senior stakeholders, government entities and external partners.
• Prepare executive‑level presentations, reports and briefing documents; capture meeting minutes, track actions and ensure timely follow‑up.
• Coordinate domestic and international travel, including itineraries, visas and accommodations, adapting to last‑minute changes.
• Handle confidential information with discretion and support ad‑hoc strategic tasks, research and special projects.
• Track key deliverables across the Chief’s priorities, drive alignment with the wider leadership team and ensure accountability across departments.

Required profile

• 5–8 years of experience as an Executive Assistant, preferably supporting C‑level executives.
• Background in real estate development, construction or large‑scale organisations is a plus.
• Excellent written and verbal communication in English.
• Strong organisational, multitasking and prioritisation abilities with high discretion and professionalism.
• Ability to thrive in a fast‑paced, high‑pressure executive environment.

Required skills

• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Outlook