Executive Assistant to Founder & Managing Director

About the role

We are seeking an Executive Assistant to provide high‑level administrative and commercial support to the Founder and Managing Director of Aegis Group Inc. The role involves managing priorities, preparing accurate information, coordinating stakeholders and ensuring decisions are followed through in a fast‑moving international environment.

Key responsibilities

• Manage the MD’s calendar, meetings, calls and commitments across time zones.
• Prepare agendas, briefs and background information for decision‑making.
• Maintain a register of tasks, deadlines and pending decisions with clear owners.
• Record meeting decisions, coordinate follow‑up and ensure completion.
• Compare quotations, proposals and commercial terms, summarising findings for review.
• Perform calculations, analyse financial reports and prepare Excel analyses, trackers and presentations.
• Review contracts and agreements, track renewals and maintain organised records.
• Draft professional correspondence and presentations reflecting the MD’s instructions.
• Coordinate travel, itineraries and selected personal administrative matters.

Required profile

• Bachelor’s degree in commerce, finance, business administration or related field (preferred).
• 5–12 years of experience supporting senior executives, preferably in commercially intensive sectors.
• Strong practical knowledge of accounting and finance (P&L, balance sheets, cash flow, margins, budgets).
• Excellent written and spoken English with professional communication skills.

Required skills

• Advanced Excel (lookup, pivot tables, charts, data cleaning).
• Power BI (intermediate level).
• Proficiency in Word, PowerPoint, Outlook.
• Notion for task and information management (strongly desired).