Executive Assistant to Regional General Manager, EMEA Emerging Markets (Surgery)

About the role

Johnson & Johnson's Surgery team is looking for an Executive Administrative Assistant in Dubai to support its Regional General Manager for EMEA Emerging Markets. The role acts as a trusted partner to the executive, coordinating leadership priorities, governance rhythms, stakeholder engagements and regional activities across countries and time zones, while anticipating needs, protecting confidential information and representing the office with professionalism.

Key responsibilities

• Manage a complex calendar across multiple time zones, resolve scheduling conflicts and prepare the GM for critical engagements
• Coordinate domestic and international travel, including itineraries, visas, accommodation and ground transport
• Handle communications and correspondence on behalf of the executive office
• Prepare daily and weekly forward views highlighting decisions, deadlines and travel requirements
• Coordinate leadership meetings, business reviews, town halls and workshops, including agendas, briefing packs, presentations and follow-up on decisions
• Act as a central coordination point for the GM's office, supporting executive visits, customer engagements and conferences, and partnering with Strategy, Communications, HR, Finance, Commercial, Legal and Compliance
• Support onboarding and transitions of leadership team members
• Process expenses, purchase orders and invoices accurately and on time, and keep organized records and contact lists
• Protect confidential information and streamline administrative workflows

Required profile

• Minimum five years of experience supporting senior executives in a multinational, regional or similar complex organization
• Demonstrated experience managing complex calendars, international travel, senior-leadership meetings and confidential information
• Excellent written and verbal English
• Strong organization, attention to detail and ability to handle multiple priorities under pressure
• Integrity, discretion, ownership and reliability
• Preferred: MedTech, healthcare or regulated industry experience, and experience supporting a leadership team across cultures and time zones

Required skills

• Advanced Microsoft 365 (Outlook, Teams, PowerPoint, Word, Excel)
• Experience with expense and procurement systems such as Concur and Ariba is preferred