Executive Assistant to Regional General Manager, Surgery EMEA Emerging Markets

About the role

Johnson & Johnson MedTech's Surgery team is looking for an Executive Administrative Assistant in Dubai to support the Regional General Manager of the EMEA Emerging Markets organization. The role is a trusted partner to the executive, combining executive support with coordination of leadership priorities, governance rhythms, stakeholder engagements and regional activities across countries and time zones.

Key responsibilities

• Manage a complex calendar across multiple time zones, prioritize scheduling conflicts and prepare the GM for critical engagements
• Coordinate domestic and international travel, including itineraries, visas, accommodation and ground transport
• Handle communications and correspondence on behalf of the executive office
• Prepare daily and weekly forward views, highlighting decisions, deadlines and travel requirements
• Coordinate leadership meetings, business reviews, town halls and workshops: agendas, briefing packs, presentations and follow-up on decisions and actions
• Act as a central coordination point for the GM's office, coordinating executive visits, customer engagements and conferences, and partnering with Strategy, Communications, HR, Finance, Commercial, Legal and Compliance
• Support onboarding and transitions of leadership team members
• Process expenses, purchase orders and invoices, maintain records and protect confidential information

Required profile

• Minimum five years of experience supporting senior executives in a multinational, regional or similar complex organization
• Demonstrated experience managing complex calendars, international travel, senior-leadership meetings and confidential information
• Excellent written and verbal English
• Preferred: MedTech, healthcare or regulated industry experience, and experience supporting a regional or global leadership team across cultures and time zones

Required skills

• Advanced Microsoft 365 (Outlook, Teams, PowerPoint, Word, Excel)
• Experience with expense and procurement systems such as Concur and Ariba is preferred
• Strong organization, attention to detail and ability to handle multiple priorities under pressure