Executive Assistant to Regional Operations Director

About the role

The Executive Assistant will provide comprehensive administrative support to the Regional Operations Director, ensuring smooth operations across schools in the UAE and Gulf region. This role requires managing calendars, travel, communications and documentation to enable the director to focus on strategic priorities.

Key responsibilities

• Organise office procedures and inter‑departmental workflows to maintain efficient operations.
• Handle clerical duties such as photocopying, faxing, mailing and filing.
• Answer and direct telephone calls for the Regional Operations Director and place outgoing calls on his behalf.
• Manage the director’s calendar, schedule appointments, meetings and conferences, and arrange business travel logistics.
• Act as liaison between the director, subordinates and department heads, transmitting directives and following up on assignments.
• Greet visitors, coordinate hospitality and ensure a professional working environment.
• Consolidate leave requests, monitor employee conduct and support departmental training and events.
• Prepare presentations, meeting agendas, minutes and distribute relevant materials.
• Maintain regional documents, records and files in compliance with data‑protection and confidentiality policies.

Required profile

• Excellent organisational and time‑management abilities.
• Strong written and verbal communication skills.
• Professional demeanor with a customer‑service orientation.
• Ability to handle multiple priorities and work under pressure.
• Discretion and confidentiality when dealing with sensitive information.

Required skills