Executive Assistant to the CEO

About the role

This full‑time, on‑site position supports the Chief Executive Officer at a Business Bay office in Dubai. The Executive Assistant acts as the CEO’s trusted right hand, handling high‑level administrative tasks, stakeholder coordination, and international travel logistics.

Key responsibilities

• Manage complex, multi‑time‑zone calendars and schedule meetings across the UK and Europe.
• Coordinate regular travel arrangements, including flights, accommodations, and itineraries.
• Oversee client and stakeholder communications, ensuring timely and professional responses.
• Prepare and process expense reports in line with company policy.
• Handle confidential information with discretion and maintain seamless office operations.
• Support the leadership team to focus on strategic growth initiatives.

Required profile

• Significant experience providing executive support to C‑level leaders.
• Proven diary‑management skills, especially for cross‑regional scheduling.
• Excellent written and verbal English communication; Malayalam and Tamil are mandatory.
• High level of integrity, discretion, and ability to manage confidential data.
• Strong organizational abilities and attention to detail in a fast‑paced environment.
• Bachelor’s degree in Business Administration, Management or equivalent experience.
• Previous experience in Dubai or the GCC region is preferred.

Required skills

• Advanced proficiency with Microsoft Office suite.
• Advanced proficiency with Google Workspace.
• Experience using calendar and video‑conferencing platforms (e.g., Outlook, Teams, Zoom).