Executive Assistant to the CEO

About the role

A marketing and communications agency in Sharjah, UAE, is looking for an Executive Assistant to its CEO. The position is on-site and offers comprehensive executive support covering day-to-day operations, scheduling, travel, communications and coordination of meetings and events.

Key responsibilities

• Manage a complex calendar, schedule meetings, coordinate appointments and prioritize competing demands.
• Organize domestic and international travel, including flights, accommodations, visas and detailed itineraries.
• Prepare presentations, reports, correspondence, meeting agendas and executive briefing materials.
• Coordinate executive meetings, record minutes and follow up on action items.
• Act as the main liaison between the CEO and internal departments, clients, partners and external stakeholders.
• Screen and prioritize emails, phone calls and other communications.
• Handle confidential information with discretion.
• Support strategic initiatives through research, project tracking and executive summaries.
• Coordinate board meetings, leadership meetings and company events, and maintain organized filing systems and executive records.

Required profile

• Bachelor's degree in Business Administration, Management, Communications or a related field.
• At least 5 years of experience as an Executive Assistant supporting C-level executives.
• Experience in a fast-paced corporate environment.
• Strong written and verbal communication skills in English.
• High level of integrity, professionalism and confidentiality.

Required skills

• Exceptional organizational and time-management skills; ability to multitask and work independently.
• Attention to detail and strong problem-solving skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).