Executive Assistant to the Commercial Director

About the role

The Executive Assistant provides direct support to the Commercial Director in all administrative and organisational matters, managing schedules, coordinating meetings, handling correspondence and keeping departmental operations running smoothly. The role also supports the director in achieving company goals and coordinates internal and external resources to speed up workflows.

Key responsibilities

• Maintain and refine internal processes supporting executives companywide and coordinate internal and external resources to expedite workflows
• Liaise with internal and external executives on projects and tasks, and plan and orchestrate work so priorities and goals are met
• Maintain leads, create workflows, formulas, reports and trackers in CRM
• Organise, file and maintain documents and records systematically
• Create detailed PowerPoint presentations, spreadsheets and formatted documents
• Coordinate and manage special projects as assigned, ensuring timely completion
• Liaise with the Zoho developer to implement systems that improve operational efficiency
• Take part in committee meetings, promote ideas and suggestions, and complete the CBC academy and other internal trainings

Required profile

• 5+ years of experience as an executive assistant, personal assistant or in a similar role
• Excellent written and spoken communication skills
• Discretion and confidentiality of information are essential
• Ability to manage time, meet deadlines and handle multiple tasks under pressure

Required skills

• Excellent MS Office knowledge (Word, Excel, Outlook)
• Zoho application
• Basic project management and coordination skills preferred