Executive Assistant to the Founders

About the role

Pairs is a fast‑moving, profit‑driven platform that connects founders with a global network of investors. The Executive Assistant to the Founders will protect the most scarce resource in the business – the co‑founders' time – by managing calendars, inboxes, travel and meeting follow‑up across multiple time zones.

Key responsibilities

• Own both founders' calendars, resolve conflicts proactively, and maintain regular meeting rhythms.
• Triage and draft replies for both inboxes in each founder’s voice, ensuring nothing important is missed.
• Plan, book and brief travel end‑to‑end, handling real‑time changes before the founders are affected.
• Prepare founders for critical meetings, capture action items and track commitments to completion.
• Build and maintain AI‑driven systems that automate routine tasks, allowing focus on judgment and anticipation.

Required profile

• Proven experience supporting a founder or C‑level executive in a fast‑paced environment.
• Demonstrated ability to manage calendars across three or more time zones with strategic buffering and batching.
• Exceptional written communication skills to draft correspondence in another person’s voice.
• Track record of owning travel logistics, including handling disruptions seamlessly.
• Discretion and confidentiality as a reflex, protecting sensitive information at all times.
• Ability to design lasting processes and automation rather than simple task lists.

Required skills